The bank reconciliation feature allows you to reconcile the balances between the bank accounts and BrightBooks on a date you specify. You can review and reconcile balances and un-presented lodgments, if applicable. You can perform multiple reconciliations on various dates. This topic gives you the steps to reconcile your BrightBooks and bank statements and assumes you have already recorded at least one transaction on BrightBooks. Click the links below to complete reconciliation.
- Reconciling Records
- Viewing/Modifying Reconciliation Record Details
- Removing a Reconciliation Record
Reconciling Records
To reconcile records, complete the following steps.
- Log in and click the required business.
- The Customers page appears. Click Banking > Bank Reconciliation.
- The Bank Reconciliation page appears. To start setting up reconciliation, click [Add].
- The New Bank Reconciliation window appears. Enter the following details.
FIELD STEP STATEMENT DATE Displays the value of the General Ledger for that bank account up to the statement Date. You an set the statement date up to 5 years beyond the current accounting period. BANK ACCOUNT Account with which the Surf Accounts balance will be reconciled. OPENING STATEMENT BALANCE Opening balance, as on the statement date you specified. CLOSING STATEMENT BALANCE Closing balance, as on the statement date you specified. NOTES Additional notes, if applicable. - To save the details, click [Save].
- The Bank Reconciliation page appears. The table below describes the various fields.
FIELD STEP A Displays the name of the Bank Account along with the Statement Date. B Displays the value of the General Ledger for that bank account up to the statement Date. C Displays the value being entered on the New/Open Bank Reconciliation Form. D Displays the un-presented payment which will be deducted. E Displays the un-presented payment which will be added. F Displays the difference between Un-presented Payments and Un-presented Receipts. - To find out if there is a difference between the reconciled balance and Surf Accounts' balance, check Select All.
- The difference is displayed under the Difference heading.
- If you are happy with the reconciliation, tick Bank Reconciliation Complete.
- The Confirmation Message window appears. Review the message and click Yes, if applicable.
- The Bank Reconciliation page appears. The Status column shows the current status of the reconciliation.
The transaction records are organised from the oldest in the top.
To move any particular transaction to the top, tick the tick box of the transaction.
After that, if you tick any other transaction record, it is listed immediately below
the earlier one.
If two receipts or payments values are recorded on the same date, the one with the
smaller value comes up first.
Viewing/Modifying Reconciliation Record Details
To view a specific reconciliation record, on the Bank Reconciliation page, click anywhere on the row.
Removing a Reconciliation Record
You can remove an unreconciled record. To remove a record, complete the following steps.
To view/edit a specific reconciliation record, complete the following steps on the Bank Reconciliation page.
-
- On the Bank Reconciliation page, click the dropdown icon beside the row you want to view.
- Click Open.
- The Edit Bank Reconciliation window lets you edit the Statement Date, Bank Account, Opening Statement Balance, Closing Statement Balance and Notes. Click Save to open the Bank Reconciliation window.
- A new feature has been introduced that allows to edit the detailed table for Bank Reconciliation. Click on the pen icon to edit the payment entered.
- The page gets directed directly to the Edit Quick Payment window which lets you edit the required details.
- Click Save to update the details.