You use receipts to pay customer invoices partly or fully. A receipt is associated with a customer and it pays the invoices of the particular customer. If the receipt amount is equal to that of the customer invoices, the amount can be fully allocated, else, in case of excess or less amount, the amount is unallocated or invoice partly paid respectively. The Receipts section allows you to perform many actions. To know the steps to perform the actions, click on the links below.

• Browsing Receipts
• Setting up a Receipt
• Viewing Receipt Details
• Splitting a Quick Receipt
• Allocating a Receipt
• Editing Customer Receipts
• Allocating Customer Receipts
• Removing Customer Receipts

Browsing Receipts

To browse receipts, complete the following steps.

1. Log in and click to select the required business.
2. The Customers page appears. On the left panel, click Banking > Receipts.
3. The Receipts page appears. Browse the receipts.

* indicates a quick receipt.
There are three allocation status: Yes, No and Part.

Setting up a Receipt

You can set up both detailed and quick receipts for customers and detailed receipts for non-customers. The detailed receipt allows you to enter more details than a quick receipt. The quick receipt might be ideal if you want to quickly set up multiple receipts.

Detailed Receipt

Customer

To configure a receipt, complete the following steps.

1. Log in and click to select the required business.
2. The Customers page appears. On the left panel, click Banking > Receipts.
3. The Receipts page appears. Click Add.

   Tip

   Skip a few steps to move to the Customer Receipt page by doing the following.

   Move the cursor over the Create New button.

   From the quick menu, click Receipt.

4. The Customer Receipt page appears. Enter the following details for the receipt and click Save to save the receipt.

   FIELD	STEP
   PAYMENT DETAILS heading
   CUSTOMER	Customer for whom you are setting up the receipt.
   PAID BY	This field is applicable for a non-customer.
   DATE	Depending on the settings, the date can be the current date, last transaction date or no date. To view the steps to set, click here. You can set the date up to 5 years beyond the current set accounting period.
   AMOUNT	Enter the amount you want to allocate to the receipt.
   PAYMENT TYPE	Payment mode.
   REF. NUMBER	Unique reference number.
   BANK DETAILS heading
   BANK ACCOUNT	Select the bank account to which the transaction will be performed.
   RCT	This field appears if the customer you select is an RCT principal. Select an RCT rate from this list.
   LODGEMENT NO.	Enter a lodgement number under which one or more receipts can be grouped.
   LODGEMENT DATE	Lodgement date.
   Gross Amount	The sum of net receipt amount and VAT. This appears if you are setting up the receipt for a non-customer.
   Date	Depending on the settings, the date can be the current date, last transaction date or no date. To view the steps to set, click here. You can set the date up to 5 years beyond the current set accounting period.
   Type	Document type for which receipt is set up.
   Doc No.	Document number.
   Notes	Notes, if any.
   Amount	Invoice amount.
   Paid to-date	Invoice payment amount to date, if any.
   Unpaid	Unpaid invoice amount to date, if any.
   Discount	Discount, if any.
   Paid	Paid amount, if any.
   RCT	RCT applicable rate.

Non-customer

1. Log in and click to select the required business.
2. The Customers page appears. On the left panel, click Banking > Receipts.
3. The Receipts page appears. Click Add.
4. The Customer Receipt page appears. Click on the PAID BY field and enter the required details for the receipt and click Save to save the receipt.\
5. Depending on the difference between the available and remaining allocation amount, the figure is shown. 
6. The non-customer receipt is set up on the Receipts page. 

   FIELD	STEP
   PAYMENT DETAILS heading
   PAID BY	Name of the person representing the non-customer.
   DATE	Depending on the settings, the date can be the current date, last transaction date or no date. To view the steps to set, click here. You can set the date up to 5 years beyond the current set accounting period.
   AMOUNT	Receipt amount available for allocation.
   PAYMENT TYPE	Payment type.
   REF. NUMBER	Unique receipt reference number.
   BANK DETAILS heading
   BANK ACCOUNT	Bank account to which allocation is credited.
   LODGEMENT NO.	Unique lodgement number.
   LODGEMENT DATE	Lodgement date.
   Gross Amount	Receipt amount. It cannot exceed the total allocation amount.
   VAT Code	Applicable VAT code.
   VAT Amount	VAT amount.
   Nom. Code	Nominal code. This is a mandatory input.
   Description	Auto-filled with the selected nominal code name.

Quick Receipts

To create a quick receipt, complete the following steps.

1. Log in and click to select the required business.
2. The Customers page appears. On the left panel, click Banking > Receipts.
3. The Receipts page appears. Click Quick Add.
   1. The Quick Receipt page appears. On the Quick Receipt page, enter the required details.
4. To save the quick receipt, click [Save].

   FIELD	STEP
   Date	The receipt set up date. You can set the date up to 5 years beyond the current set accounting period.
   Payment Type	Payment mode.
   Ref. No.	Unique reference number.
   Customer	Customer for whom you are setting up the receipt. The VAT rates depend on your choice. For example, if the customer is an RCT principal, the VAT rate will vary from that of a non-RCT customer.
   Notes/Narrative	The Standard Narratives declared in the Settings > Standard Notes section will reflect here once you create a new Quick Receipt. You can select single/multiple Standard Notes and add, edit or delete Standard Notes from Settings>Accounts>Standard Notes. You can also search for a standard note using the search bar that pops up once you click Standard Notes on the Settings page. You can access it from Settings>Accounts>Standard Notes.
   Amount	Receipt amount.
   VAT Code	Applicable VAT code. Note that if the selected customer is an RCT Principal, the RCT rate is applicable.
   VAT	VAT amount. Note that if the selected customer is an RCT Principal, the RCT rate is applicable.
   Nom. Code	Applicable nominal code.

Depending on the settings, you can also enter divisions and subdivisions.
To know more about divisions and subdivisions, click here.

To add a row, click [Add].

To enter additional notes, click [Notes] and in the Notes window, enter the notes.

To add attachments, click [Attachments].

To allocate the receipt against the invoice, click [Allocation].

To immediately create another quick receipt, click [Save and New].

Viewing Receipt Details

To view a specific receipt details, on the Receipts page, click anywhere on the row.

If you sort any column other than Date, then the Date column is also sorted accordingly.

Splitting a Quick Receipt

You can split a quick receipt amount into as many parts as required while ensuring that the total of the split parts is equal to the receipt amount. The split amounts also reflect in the invoice. To split a quick receipt, complete the following steps.

1. On the Quick Receipt page, enter the bank account, lodgement number and date.
2. Click the required invoice and then click Split.
3. The Split window appears. Click the rows below and split the amount under the Net column to multiple parts.
4. To ensure the total of the split parts is equal to the gross invoice amount, click Adjust Total.
5. To save the split invoice, click Save.
6. The Code heading shows that the quick invoice is split.

The total of the split parts must be equal to the gross invoice amount.

Allocating a Receipt

To allocate a receipt to invoices, complete the following steps.

1. On the Receipts page, click corresponding to the row showing the receipt summary and in the inline menu, click Allocate.
2. The Allocation for Payment page shows all invoices with unallocated amounts and the amount available for allocation.
3. To allocate, tick the box under the column. The receipt amount appears under the Pay column. You may distribute the allocation amount across invoices.
4. To save the allocation record, click Save.

Making Customer Receipts Recurrent

BrightBooks allows you to set up available receipts in a way that recur at specified frequencies up to finite or infinite recurrences. To make a receipt recurrent, complete the following steps.

1. On the Receipts page, click corresponding to the row showing the receipt summary and in the inline menu, click Make Recurring.
2. The Recurring Customer Receipt page appears. Enter the required details.
3. To save the recurring information, click [Save].

   FIELD	STEP
   PAYMENT DETAILS heading
   CUSTOMER	When you select a specific receipt to be recurrent, the customer set up in the receipt is the default customer. However, you can update the customer name.
   PAID BY	Payer name.
   AMOUNT	By default, the receipt amount is displayed. You can also enter your custom allocation amount.
   PAYMENT TYPE	Payment type.
   REF. NUMBER	Unique reference number.
   BANK DETAILS heading
   BANK ACCOUNT	Bank account to which the allocation amount is credited.
   Auto Allocate	To have the receipt auto-allocate to the invoice on the recurrence date, tick.
   RECURRING INFORMATION heading
   RECURRING	Select the frequency at which the invoice will recur.
   REPEAT EVERY	Select the interval at which the invoice will recur. For example, if the recurring frequency is monthly and you select 2 in this list, the receipt will recur every 2 months.
   STARTS ON	Select the receipt start date.
   NEXT DUE	If the receipt is not posted on its start date, then the start date is the next due date. Else, the next due date is always the immediate recurrence based on the frequency.
   STATUS	Select the current status of the invoice. The following options are available. Generate: The invoice will be generate. Closed: The invoice is closed and will not be considered for generation. Note that closed invoices cannot be retrieved later. On Hold: The invoice is put on hold. Note that such invoices cannot be retrieved later.
   ENDS	If the invoice recurs indefinitely, select Never. If the invoice recurs until a date, select Date and specify the date. If the invoice recurs a specific number of times, select Number and enter the number.

Removing Customer Receipts

You can remove a customer receipt if it is not fully or partly allocated. To remove a receipt, complete the following steps.

1. On the Receipts page, click corresponding to the row showing the receipt summary and in the inline menu, click Remove.
2. The Confirmation Message window appears. On the Confirmation Message window, click [Delete]. The receipt is removed.

If you attempt to remove an allocated receipt, BrightBooks displays a message that the 
allocation will be reversed. Proceed only if you are sure.