I’m getting validation errors when uploading iXBRL accounts to ROS. The message refers to XML Schema and Parsing issues. How can I fix this?

These iXBRL upload errors usually relate to how the file was handled or missing data within Bright Accounts Production. Below are two common causes and how to resolve them:

1. File Name Changed After Download

When submitting iXBRL files, maintain the original file naming convention generated by your system (e.g., BAP). File names should not be altered, particularly by adding or removing spaces, as this can lead to rejection from the tax authorities.

Changing the name of the iXBRL file after downloading from Bright AP can cause the upload to fail with schema or parsing errors.

If you encounter tagging issues or validation errors with iXBRL files, check the iXBRL tags assigned to user-defined policies and ensure they are unique. Verify that all mandatory components, such as the 'Statement of Changes in Equity', are included. Additionally, ensure the legal form and appropriate CA company type are correctly entered in the Compliance Database.

Solution:

• Download a fresh iXBRL file from Bright Accounts Production.
• Do not rename the file before uploading to Revenue Online Service (ROS).
• Once uploaded successfully, you may rename it if needed.

When submitting your CT600 form, it's crucial to provide the correct legal form of the entity. This detail is required for proper account reproduction and processing by HMRC. If an error arises during submission, verify that the legal form of your entity is correctly entered in the system. If not accurate, update this information and reproduce the accounts before resubmitting. Ensuring that all entity-related information is correctly filled can prevent errors and facilitate a smooth submission process.

2. Legal Form of Entity Not Selected

If the Legal Form of Entity has not been selected in the Compliance Database, the iXBRL file will be incomplete and will fail validation.

To resolve this:

1. Go to Compliance Database > Client Details > Key Information.
2. On the right-hand side, ensure the Legal Form of Entity is selected.
3. If the dropdown is greyed out, unlock the accounts:
   • Go to Produce Accounts > Status
   • Set the last three rows to “Not Started”.
4. Return to Client Details, select the Legal Form, refresh the accounts, and then regenerate a new iXBRL file.

If you’ve followed both steps and still encounter issues, please contact our Support Team who will be happy to assist further and review the file on your behalf.