When generating, validating or submitting an iXBRL file in Bright Accounts Production (BAP), you may encounter the following validation error:

"Invalid Director Order. Please check order number for Directors in Compliance Database, Client Details, Officer Details. Resigned Officers should have the highest order number."

This error relates to the ordering of directors and other officers recorded in the Compliance Database.

How do I check and correct the Director Order Numbers?

To resolve the issue:

1. Open the relevant client dataset in Bright Accounts Production.
2. Navigate to Compliance Database.
3. Select Client Details > Officer Details.
4. Review the officers listed and check their Display Order, Signature Order, Appointment Dates and Resignation Dates.
5. Correct any missing, duplicated or incorrectly assigned order numbers.
6. Save your changes.
7. Regenerate the financial statements and run the iXBRL validation again.

What should I check in Officer Details?

Review the following information for all directors and officers:

Resigned Officers

• Check that resignation dates have been entered correctly.
• Review the order assigned to resigned directors.
• Ensure their order follows the requirements of the validation rule.

Active Directors

• Check that active directors have valid Display Order numbers.
• Ensure there are no duplicate or missing order numbers.

Display Order

• Every officer should have a valid Display Order.
• Check that no order numbers are duplicated or incorrectly left blank.

Signature Order

• Only assign Signature Order numbers to directors who are required to sign the Directors' Report or Balance Sheet.
• Typically, these will be Signature Order 1 and 2.
• Other officers should not have duplicate or unnecessary Signature Order numbers.

Appointment and Resignation Dates

• Check that appointment and resignation dates are correctly recorded.
• Ensure the dates reflect the relevant accounting period and the officer's actual position.

What if I cannot edit Officer Details?

If the dataset is at Closedown or Ready for Signing, some Compliance Database fields may be locked.

To make changes:

1. Open Produced Accounts > Status.
2. Change the status to an editable stage, such as Not Started, where appropriate.
3. Return to Compliance Database > Client Details > Officer Details.
4. Make and save the required changes.
5. Re-run the iXBRL validation.
6. Return the accounts to the appropriate status once the changes have been completed.

What if the error occurs on Group or Consolidated accounts?

If changes have been made to the parent company dataset after the group consolidation was completed, the group dataset may contain outdated officer information.

In this situation:

1. Review the officer details in the parent company dataset.
2. Confirm that the director information and order numbers are correct.
3. If necessary, re-run the group consolidation to bring the updated officer information into the group dataset.
4. Review the officer details in the group dataset.
5. Re-run the iXBRL validation.